7 Effective Productivity Hacks to Combat Crappy Copywriting

If stress begins due to urgent deadlines, not sufficient sleep, or total lack of focus and well being, you’ll produce crappy copy.

This sentiment rings true whatever the writing activity:

Heck, even an electronic mail to a shopper or pal will endure in the event you’re beneath stress or lack a way of well-being.

The primary cause for all this disengaging writing?

An absence of efficient productiveness habits.

Sure, for a lot of, like information or advert writers, the push issue surfaces.

But I’d argue that 90% of these rushed conditions could be attributed to unproductive habits on the high of the workflow chain.

Regardless of the place these unproductive habits derive, poor productiveness habits and horrible time administration are the primary culprits.

And you’ll be able to’t probably disrupt and have interaction an viewers in the event you’re producing crap writing.


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The following are seven productiveness hacks that may assist your writing have interaction.

And, in the event you’re are tremendous targeted and productive, disrupt.

These are the important hacks which have helped me write:

  • Over 15,000 articles for each conventional and digital media.
  • Over 500 ghostwritten articles for CEOs throughout numerous companies.
  • My debut ebook, “365 to Vision: Modern Writer’s Guide (How to Produce More Quality Writing in Less Time),” inside six weeks.

1. Zero Distractions

I imply working with zero distractions.



No electronic mail, no social media pings, no telephone calls, and no interruptions from co-workers or relations within the distant workspaces.

From my expertise as a author over the previous twenty years, throughout numerous disciplines, and as a mentor for different writers, distractions are the first driver of unhealthy copy.

Read – copy that doesn’t have interaction and/or bores the reader to digital loss of life.

Before I start any writing session, which generally lasts from 1.5 to three hours relying on what number of CUs (inventive models) I’ve spent, I put together by doing the next:


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Shut off All Email, Phone, & Social Media Notifications from My Computer

These are all the time off, which is the perfect observe.

But some positions require speedy responses, reminiscent of these in gross sales or promoting.

Place the Phone on Silent & Flip Upside Down Away from Reach.

I work at a stand-up desk and maintain my telephone about 12-feet away the other way up on a bookshelf.

The solely time I hear it vibrate is that if somebody is looking.

But with that stated, if I’m in a deep writing mission, I shut off my telephone fully.

Only Have One Tab/Window Open

If writing by a web-based doc reminiscent of Google Docs, solely have one tab/window open.

If utilizing Word, have all net browsers closed.

I additionally increase the window, so I see nothing on the house display screen such because the row of apps on the backside of a Mac.

This additionally blocks the clock, so be sure you have one thing to inform time to stay on schedule. I exploit Alexa, which resides throughout the room.

Though not associated to distractions, set your Page Setup beneath File to Landscape vs. Portrait mode.

This expands the textual content throughout the web page and clears up psychological area inside the thoughts.

Let Co-Workers or Family Members (If Remote) Know Not to Bother You

When I labored in an workplace setting, co-workers knew if my headphones have been in, I used to be writing and shouldn’t be bothered.

While working from dwelling, I inform my spouse and child once I’m in inventive writing/modifying intervals.

Set the Tone With Music or Silence

I write with music about 95% of the time.

My alternatives differ drastically from project to project.

One day I’ll spend three hours writing to Chopin, the following day I’ll pay attention to Breaking Benjamin, and others, John Coltrane.

Some days I’ll write in pure silence.

Do no matter works.

Project emergencies will floor – simply be certain they’re precise emergencies, not only a co-worker or boss in reactive mode.


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I take care of two shoppers in fixed reactive mode, and gained’t even open an electronic mail till I do know I can correctly reply it.

As for earlier reactive shoppers, I fired them.

The stress sometimes far outweighs the income, so it makes extra sense to merely half methods.

7 Effective Productivity Hacks to Combat Crappy CopywritingThe creator’s telephone is all the time set throughout the room from the desk, face down on a bookshelf.

2. Blocking Hours

Just as key phrase analysis is a basic precept of search engine marketing, blocking hours is a primary precept of optimizing time administration.


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And when time is managed properly, your productiveness turns into supercharged.

Learn to block hours for all the pieces all through your complete day – not simply your writing activity.

Begin every morning by planning your day in chunks of time.

I exploit a Tools4Wisdom planner that gives scheduling enter from 5 a.m. to 10 p.m. for every weekday, together with three “priority” and three “secondary” sections to prioritize duties (one thing I focus on subsequent).

For instance, my Tuesday – sometimes a inventive day – whereas writing the primary draft of this text regarded like this:

  • 6:30-7:30 a.m.: “Miracle Morning” observe of studying with out distraction.
  • 7:30-Eight:30 a.m.: planning day (zero electronic mail or social media checks).
  • Eight:30-11 a.m.: begin the primary draft of Search Engine Journal article.
  • 11-11:30 a.m.: verify/reply to electronic mail.
  • 11:30 a.m. – 12:30 p.m.: shopper content material technique work.
  • 12:30-1:15 p.m: shopper search engine marketing mission work.
  • 1:15-1:30 p.m.: prep for a shopper name.
  • 1:30-2:30 p.m.: shopper name.
  • 2:30-Three:30 p.m.: break for meals and fast bike experience to refresh head.
  • Three:30-5 p.m.: end the primary draft of Search Engine Journal article.
  • 5 – 5:30 p.m.: electronic mail verify/response, social media verify/responses.
  • 5:30 p.m.: Open Chateau Cantinot Bordeaux, prepare dinner, and chill out with household.

Stick to the schedule as carefully as doable.

Emergencies reminiscent of illness or household points could occur, however don’t let perceived emergencies – reminiscent of shoppers asking for unplanned work or a fast assembly – hijack your blocked hours.

This schedule above allowed me to focus 4 hours on the primary draft fully.


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I did end it earlier and started some edits, however you get the purpose.

This easy activity of blocking hours helps streamline productiveness.

Make it a observe, and also you’ll create stronger writing on a extra constant foundation.

Three. Prioritizing Tasks

When blocking hours, prioritize the writing duties that want probably the most focus and vitality when you will have probably the most focus and vitality.

For me, this time is within the early mornings earlier than I consider opening emails or social media.

As talked about within the first level above, these two distractions rob your creativity ranges, and no matter concern (constructive or adverse) will linger, even in the event you don’t assume so.

My second favourite writing session is after taking a fast break, what I name a “mind breath,” one thing I clarify in level six beneath.

four. Outline

This productiveness hack makes writing duties a lot less complicated, though many writers I’ve labored with neglect this course of.

Outlining a writing piece helps you set up your ideas and set a high-level stream earlier than entering into the extra granular particulars.


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The define will sometimes change because the writing continues, so don’t assume you want an ideal define.

Just get the ideas outlined as clearly as doable, and fill within the granular particulars as you go alongside.

For instance, the define for this was my primary thought for the intro, every sub-heading, and the primary takeaway for the conclusion.

I typically full these outlines on the display screen throughout my first-draft hour, however 80% of the time these drafts are outlined in a Moleskine pill that I carry in all places (these low cost Cahier journals).

Ideas pop up in all places for articles – normally once I’m not enthusiastic about writing or the topic in any respect.

This article’s concept surfaced whereas discussing with a pal the impact of uneven bike throttle inputs whereas on the racetrack and the way this crappy approach leads to slower lap instances.

I wrote down how uneven productiveness leads to crappy copywriting, and some minutes later I discovered myself outlining this very article.


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5. Ask Questions

ask questions to achieve better writing and save time

When I used to be youthful, I uncared for to ask questions, whether or not a few particular revision from an editor or a few nuance I noticed inside a shopper’s service.

I figured they’d assume I used to be dumb.

My resolution was to study all the pieces myself or try to work out what I wanted to know with zero enter from the individuals who knew the solutions.


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For instance, a number of years in the past, throughout my product copywriting years, I heard the advertising director focus on the lack of a product line two days earlier than I used to be optimizing every product for search.

I knew he had talked about the identify of the product line, however I didn’t need to sound dumb asking which one.

Instead, I checked the corporate web site and continued optimizing every product.

If they have been on the web site, that they had to be nonetheless a go, right?

Nope – they have been simply offing the stock.

That week I wasted 25 hours optimizing copy for a product line that was about to vanish.

And all I had to do was ask the director which line was on the proverbial chopping block.

Situations like these rob infinite time.

I may have merely requested and acquired a right away reply and continued writing with a clearer thoughts.

The best writers I do know repeatedly ask questions.

Never really feel dumb asking questions.

Always search the quickest method to get a solution.


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This productiveness hack will streamline your writing efforts, permitting you to produce extra high quality work in much less time.

6. Embrace Mind Breaths

This is my method of claiming you need to make downtime necessary.

Not solely all through the day but additionally for prolonged intervals each week.

Taking necessary downtime permits your mind to refresh, or revitalize your inventive models.

We have a most of 100 inventive models, or CUs, at any given time.

If you spend three hours targeted on writing, you’ll seemingly have solely a handful remaining.

The identical goes for spending an hour in reactive mode, answering emails, or nonsense social media posts.

Every time you employ a inventive unit up, you need to take time to restore them to as shut to 100 as doable.

Only then are you able to create really partaking work – and that is very true for writers.

My brief bike rides or jam periods on the guitar all through the day assist me rejuvenate my psychological creativity.

Daily is a should, however so is weekly.


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Every Wednesday night I mainly shut down from all work issues, and spend the time doing no matter is feasible to get away from all of it.

Most instances, I wander across the open air or sip wine and browse books.

Other instances I do write, however non-client work reminiscent of books (non-fiction and fiction).

Take time to your self constantly, and also you’ll have brisker thoughts breaths to really accomplish extra high quality writing in much less time.

7. Optimize Health

These piggyback on the thoughts breath level above.

If your physique is working at optimum well being, so will your thoughts.

And when a wholesome thoughts combines with a wholesome physique, the result for writers is a easy and infinite stream of partaking content material.

The greatest methods to stay wholesome occurs each inside and out of doors the workplace.

The key to each conditions is weekly train and wholesome consuming habits.

Outside the workplace, train and wholesome consuming regimes are easy.

You keep on with a weekly protocol and do it.


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Things are a lot totally different inside the workplace, and this goes regardless in the event you’re working at a centralized firm workplace or remotely.

The drawback is workflow and conferences immediate many to eat quick meals and sit down all day.

Fight the unhealthy meals habits nonetheless doable.

As for train, I maintain a miniature trampoline in my workplace that I exploit sporadically all through the day.

Also, attempt a stand-up desk.

This retains you in your toes all day, serving to preserve vitality (and higher posture!).

I additionally use a grounding mat beneath my desk and work barefoot practically all day whereas on it.

I haven’t had an workplace chair since 2017, and this has undoubtedly helped me hack my productiveness so I can focus and produce extra high quality writing on a constant foundation.

stand up desk helps keep energy levels high for better writingThe creator’s stand-up desk helps maintain the vitality and focus excessive all through the day.


An unproductive author is an sad, and in the end, poor author.


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Many of the reasons I hear from writers is the pay is crap, and it’s inconceivable to write full time as a result of the work is solely not there.

These are each false notions.

Now, greater than ever, companies and area of interest audiences want writers.

And all search high quality and amount.

Quality ought to all the time supersede amount.

But once you grasp excessive productiveness ranges as a author, the amount issue can earn you not solely extra coin for what you’re keen on to do, but additionally extra time for what you’re keen on to do.

These seven productiveness habits above are easy to implement.

Try them right now.

And in case you have any that give you the results you want, please share them with me by my SEJ profile beneath.

I’m engaged on one other piece for prolonged productiveness hacks and would love to exploit your enter.

More Resources:


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Image Credits

Photos with captions taken by creator, October 2020

Source hyperlink search engine marketing

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